Library : Procedures and Policies

Library Policy

The Library is equipped with over 15,000 educational and recreational books as well as other
multimedia resources for both, the students and staff, to access. The spacious, airy library has been
designed to foster an interest in books and is intended to offer every child the opportunity to explore
and develop his or her individual interests. It often becomes a hub for all projects done by the students.
The library uses an integrated management system that ensures efficient day-to-day running, circulation
and inventory management.

Library Rules
The students, faculty, and staff of The Deens Pre University College share the responsibility of
maintaining an environment which allows the library to serve the needs of all.
Patrons are expected to maintain a quiet and courteous atmosphere and to respect the rules of the
College, as well as those specific to the library.
Students, who fail to comply with rules in the library, will be given a verbal warning. Severe disturbance
or repeated offenses will be dealt with by the Principal. Parents will be notified about the student’s
behaviour and the student stands to lose his right to this facility.

Issue, Return and Renewal
Library card: A library card is issued to every student when the student joins the College. This card is to
be maintained through his stint in the College and needs to be returned before every vacation
commences. In case of loss or damage, the library card is replaced at a cost of Rs 100/-

Books: (a)Students are permitted to borrow only 1 book for a period of one week
(b) Book may be renewed unless requested by another person or if the patron has overdue books.
(c) A fine of Rs.30/- will be levied for every day beyond the due date.
(d) All books borrowed by students have to be returned before any vacation.

(e) Failure to return the issued library book before the end of February will entail the student as not
being eligible to take the final examinations.
(g) Issue of books will cease 10 days prior to any long holidays.

Reference Material: All reference books like encyclopaedias, dictionaries, atlas etc are strictly for
reference, to be used in the library.

Sub-Lending of Borrowed Books: Sub-lending of books borrowed from the Library is not permissible.
They may get spoiled, damaged or lost while in somebody else’s possession and may result in their late
return, thereby entailing a fine for you.

Loss of or Damage to Books: Loss or damage to a book shall have to be made good by the borrower.
You will be required to replace the book with a new copy of the same title and latest edition. In case you
are unable to procure the same from the market, you may be allowed to pay the current price of the
book as ascertained from the publisher’s catalogue.

Reservation of Books: Members are allowed to make reservation for any book they need. A formal
Reservation Slip should be filled in and handed over to the Librarian. Members will be informed of the
availability of the book when it is returned by the other member.

Recall of Issued Books: Sometimes there may be a heavy demand for a book which has been borrowed
by you. The Librarian then can request the return of the same for the use of others.

Renewal of Issue: The issue of a book may be further renewed for a period of two weeks on the
production of book, if there is no other request for the same.

Suspension of Privileges: (1) If any student is found removing Library property without formal
permission, his/her membership privileges may be suspended for some time. (2) If any student is found
not abiding by the library’s code of conduct, his/her membership privileges may be suspended.